Events – Professional Academic Corporate etc

EVENTS 

CONFERENCE CONVENTION SEMINAR WORKSHOP UNCONFERENCE etc
ACADEMIC EVENT MANAGEMENT

A Primer

By

VIKRAM KARVE

We may classify events can in a few broad categories based on their purpose and objective: 

1.  Leisure Events  [leisure, sport, music, recreation] 
2.  Cultural Events [ceremonial, religious, art, heritage, and folklore]
3.  Personal Events [weddings, birthdays, anniversaries]
4.  Organisational Events [commercial, political, charitable, sales, product launch, trade fairs, shows, road shows etc]
5.  Academic Events [conferences, workshops, seminars, symposium, unconference]

In this article – let me focus on Academic Events – since that is what I am most conversant with – having been an HR/Training Manager and Professor for many years in my long career – and having participated in and actively presenting papers (and also passively attended as delegate). 

As a part of my work – both in the Navy and in Academia – I have organised many Conferences, Seminars, Workshops, Symposia etc.

Of course – I have organized and participated in many other types of events as well – and may write about it subsequently.

The two main stakeholders in an academic event are the organisers – and the participants – or – delegates.

From the academic point of view – the Organisers view the event as one-way communication – a gathering where they impart information to the attendees. 

Of course – there may be other commercial motives and career ambitions as well.

The Delegates may look at the event from different points of view. 

There are a number of reasons why persons attend academic events like conferences – learning experience, enjoyment, professional networking, seeking peer group approval and prestige [by presenting their research papers] – or as a perk or reward for good performance etc.

Conference: A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest or theme. 

A conference is a large event, lasting several days and attracting a large number of delegates. 

Typically a conference may attract more than a thousand delegates (1000+ delegates)

A session is an unbroken period within a conference.

The plenary session is a session at which all delegates are present. 

The “Graveyard Shift” is the session immediately after lunch – when most delegates are likely to feel drowsy, have a siesta and nap off. 

A poster session affords opportunity for authors of papers which are not actually presented in the conference to display posters, summaries and abstracts of their papers to delegates and stand by to discuss and answer questions. This is held during conference session breaks outside the main conference hall in the foyers and adjacent lobbies.

Convention: A convention, or congress, is a gathering of greater importance than a conference, much larger in size, with a few thousand participants, with a formal agenda and programme, with the aim of formulating policy.

Seminar: A seminar is a small to medium sized event with the number of delegates ranging from 20/30 to around 100/200. 

Seminars are compact one or two day events designed to educate and inform delegates of the subject(s) of interest and discuss issues of common concern.

Symposium: A symposium is a Seminar where only a single topic or subject is discussed in an informal way encouraging inter-delegate-speaker communication and debate.

Colloquium: In a colloquium one or more experts or eminent academicians deliver lectures on a subject followed by a question and answer session. 

A colloquium is purely academic in nature.

Workshop: A workshop is a small gathering of delegates to discuss and exchange ideas on specific topics or to solve particular problems. 

It is like a symposium but more formal in nature.

Meeting: A meeting is a much smaller event – maybe involving a few executives or invitees – discussing business or a precise agenda.

Information Flow: In a symposium and workshop the flow of information is between all the participants, delegates and speakers; whereas in a seminar and colloquium the flow of information is primarily one-way from the speakers to the audience. 

Of course – in a meeting – there is more of presentation, deliberation and discussion with the aim of collective consensus and decision-making.

Clinic: A clinic is a meeting of a select group of persons with common interests, confronting and discussing real-life situations and problems, organised for the purpose of diagnosing, analysing and seeking solutions to specific problems.

Unconference: An “unconference” is a facilitated, participant-driven face-to-face conference centred on a theme or purpose.

Even at traditional conferences – the most productive moments often occur during informal networking – tête-à-tête – and discussions between the formal sessions – in tea and lunch breaks – and in the evenings over cocktails/dinner/get-togethers etc

That is what an “unconference” aims to achieve.

The cardinal premise of an “unconference” is that there are no spectators – in an “unconference” – everyone is a participant.

This sets the stage for everyone to actively contribute and is another factor in making this event so unique.

The idea of “unconference” probably emanated from the Fundamental Law of Conventional Conferences: 

“The sum of the expertise of the people in the audience is greater than the sum of expertise of the people on stage...”

The aim of an unconference is to break the barrier between the audience and the speakers on the podium. 

Members of the audience and participants write topics they are interested in on boards, consolidate the topics, and then break into discussion groups.

With the advent of the internet and increasing virtual interaction – meetings, conferencing, networking and modern forms of “formal” and “informal” web-based communication and learning technologies – the concept of “unconferencing” is more attractive than traditional conferences of the “old mould” type.

So how does one plan and organise such academic events...?

There are so many aspects and factors to be considered – topic, venue, dates, programme, speakers, papers, delegates, technology, communication, budget, accommodation, food, entertainment, PR, promotion, publication, sponsorship, commercial aspects, check-off lists… 

I will end now. 

But – more on this topic – and about other types of events – later on my blog. 

VIKRAM KARVE

Copyright © Vikram Karve 
1. If you share this post, please give due credit to the author Vikram Karve
2. Please DO NOT PLAGIARIZE. Please DO NOT Cut/Copy/Paste this post
© vikram karve., all rights reserved.

Copyright Notice:

No part of this Blog may be reproduced or utilized in any form or by any means, electronic or mechanical including photocopying or by any information storage and retrieval system, without permission in writing from the Blog Author Vikram Karve who holds the copyright.

Copyright © Vikram Karve (all rights reserved)

This blog post is a revised repost of my article written 25 years ago in the 1990s and posted online earlier at url: http://karvediat.blogspot.in/2010/09/event-management-conference-seminar.html  and  http://karvediat.blogspot.com/2017/05/event-management-academic-events.html  etc 

Event Management – Academic Events

ACADEMIC EVENT MANAGEMENT

CONFERENCE CONVENTION SEMINAR WORKSHOP UNCONFERENCE etc
ACADEMIC EVENT MANAGEMENT

A Primer

By

VIKRAM KARVE

We may classify events can in a few broad categories based on their purpose and objective: 

1.  Leisure Events  [leisure, sport, music, recreation] 
2.  Cultural Events [ceremonial, religious, art, heritage, and folklore]
3.  Personal Events [weddings, birthdays, anniversaries]
4.  Organisational Events [commercial, political, charitable, sales, product launch, trade fairs, shows, road shows etc]
5.  Academic Events [ conferences, workshops, seminars, symposium, unconference]

In this article – let me focus on Academic Events – since that is what I am most conversant with – having been an HR/Training Manager and Professor for many years in my long career – and having participated in and actively presenting papers (and also passively attended as delegate). 

As a part of my work – both in the Navy and in Academia – I have organised many Conferences, Seminars, Workshops, Symposia etc.

Of course – I have organized and participated in many other types of events as well – and may write about it subsequently.

The two main stakeholders in an academic event are the organisers – and the participants – or – delegates.

From the academic point of view – the Organisers view the event as one-way communication – a gathering where they impart information to the attendees. 

Of course – there may be other commercial motives and career ambitions as well.

The Delegates may look at the event from different points of view. 

There are a number of reasons why persons attend academic events like conferences – learning experience, enjoyment, professional networking, seeking peer group approval and prestige [by presenting their research papers] – or as a perk or reward for good performance etc.

Conference: A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest or theme. 

A conference is a large event, lasting several days and attracting a large number of delegates. 

Typically a conference may attract more than a thousand delegates (1000+ delegates)

A session is an unbroken period within a conference.

The plenary session is a session at which all delegates are present. 

The “Graveyard Shift” is the session immediately after lunch – when most delegates are likely to feel drowsy, have a siesta and nap off. 

A poster session affords opportunity for authors of papers which are not actually presented in the conference to display posters, summaries and abstracts of their papers to delegates and stand by to discuss and answer questions. This is held during conference session breaks outside the main conference hall in the foyers and adjacent lobbies.

Convention: A convention, or congress, is a gathering of greater importance than a conference, much larger in size, with a few thousand participants, with a formal agenda and programme, with the aim of formulating policy.

Seminar: A seminar is a small to medium sized event with the number of delegates ranging from 20/30 to around 100/200. 

Seminars are compact one or two day events designed to educate and inform delegates of the subject(s) of interest and discuss issues of common concern.

Symposium: A symposium is a Seminar where only a single topic or subject is discussed in an informal way encouraging inter-delegate-speaker communication and debate.

Colloquium: In a colloquium one or more experts or eminent academicians deliver lectures on a subject followed by a question and answer session. 

A colloquium is purely academic in nature.

Workshop: A workshop is a small gathering of delegates to discuss and exchange ideas on specific topics or to solve particular problems. 

It is like a symposium but more formal in nature.

Meeting: A meeting is a much smaller event – maybe involving a few executives or invitees – discussing business or a precise agenda.

Information Flow: In a symposium and workshop the flow of information is between all the participants, delegates and speakers; whereas in a seminar and colloquium the flow of information is primarily one-way from the speakers to the audience. 

Of course – in a meeting – there is more of presentation, deliberation and discussion with the aim of collective consensus and decision-making.

Clinic: A clinic is a meeting of a select group of persons with common interests, confronting and discussing real-life situations and problems, organised for the purpose of diagnosing, analysing and seeking solutions to specific problems.

Unconference: An “unconference” is a facilitated, participant-driven face-to-face conference centred on a theme or purpose.

Even at traditional conferences – the most productive moments often occur during informal networking – tête-à-tête – and discussions between the formal sessions – in tea and lunch breaks – and in the evenings over cocktails/dinner/get-togethers etc

That is what an “unconference” aims to achieve.

The cardinal premise of an “unconference” is that there are no spectators – in an “unconference” – everyone is a participant.

This sets the stage for everyone to actively contribute and is another factor in making this event so unique.

The idea of “unconference” probably emanated from the Fundamental Law of Conventional Conferences: 

“The sum of the expertise of the people in the audience is greater than the sum of expertise of the people on stage...”

The aim of an unconference is to break the barrier between the audience and the speakers on the podium. 

Members of the audience and participants write topics they are interested in on boards, consolidate the topics, and then break into discussion groups.

With the advent of the internet and increasing virtual interaction – meetings, conferencing, networking and modern forms of “formal” and “informal” web-based communication and learning technologies – the concept of “unconferencing” is more attractive than traditional conferences of the “old mould” type.

So how does one plan and organise such academic events...?

There are so many aspects and factors to be considered – topic, venue, dates, programme, speakers, papers, delegates, technology, communication, budget, accommodation, food, entertainment, PR, promotion, publication, sponsorship, commercial aspects, check-off lists… 

I will end now. 

But – more on this topic – and about other types of events – later on my blog. 

VIKRAM KARVE

Copyright © Vikram Karve 
1. If you share this post, please give due credit to the author Vikram Karve
2. Please DO NOT PLAGIARIZE. Please DO NOT Cut/Copy/Paste this post
© vikram karve., all rights reserved.

Copyright Notice:

No part of this Blog may be reproduced or utilized in any form or by any means, electronic or mechanical including photocopying or by any information storage and retrieval system, without permission in writing from the Blog Author Vikram Karve who holds the copyright.

Copyright © Vikram Karve (all rights reserved)

This blog post is a revised repost of my article written 25 years ago in the 1990s and posted online earlier at url: http://karvediat.blogspot.in/2010/09/event-management-conference-seminar.html

“Coup De Grâce” – Why My Stories Have “Abrupt Endings”

“Coup De Grâce” – WHY MY FICTION SHORT STORIES HAVE “ABRUPT” ENDINGS

If you are a creative writer – you will have your own individual writing style. 

I too have my own signature style. 

One aspect about my writing style is that my stories always have “abrupt endings”.

I agree. 

One of the ramifications of “abrupt endings” is that I most of my stories don’t leave behind the quintessential “and they lived happily ever after” happy ending aftertaste in the mind of the reader. 

So – many of my “abrupt ending” stories are not liked by many of my women readers who like happy endings – especially to love stories and romances. 

(This category of “and they lived happily ever after” lovey-dovey happy ending readers includes my “Better Half” – who has stopped reading my stories because of their “abrupt endings”)

I am trying to make a conscious effort to correct this aspect.

Dear Reader – Let me tell you how I developed this writing style of having “abrupt endings”. 

“TWIST IN THE TAIL”

WHY MY FICTION SHORT STORIES HAVE “ABRUPT ENDINGS” 

Reminiscences of a Creative Writer

By

VIKRAM KARVE

A recent “fan” of my creative writing commented: “I like the way you end your stories suddenly with a “twist in the tail”...”

The young lady was being polite. 

A “not-so-polite” reader said: “I don’t like the way you suddenly end your stories...” 

Another more forthright reader commented on my blogs: “Your stories seem incomplete – as if you are thinking of writing a Part 2 or a sequel to the story...”

What all my 3 readers wanted to know is: 

“Why do my stories have “abrupt endings”...?”

Here is the answer:

“Coup De Grâce” – WHY MY FICTION SHORT STORIES HAVE “ABRUPT” ENDINGS

If you are a writer – you will have your own individual writing style. 

I too have my own signature style. 

Many readers have commented that one aspect they do not like about my writing style is that my stories always have abrupt endings.

I agree.

I will make a conscious effort to correct this aspect.

Dear Reader – let me tell you how I developed this writing style of having abrupt endings. 

MY EARLY WRITING DAYS

I started writing fiction short stories more than 25 years ago in the early 1990’s – when I lived on the beautiful natural environment of IAT Pune in the hills of Girinagar – a beautiful verdant green forest in the back of beyond below the mighty Sinhagad Fort and overlooking the placid blue waters of the Khadakwasla lake near Pune. 

From Monday to Friday – during the daytime – I would be busy with my work. 

But even on those working days – every morning and evening – I took long walks in the hills of Girinagar – thinking interesting thoughts – and by Friday – the plot for my next story would be ready in my mind.  

Then – on Saturday morning – I would start writing the story.

Yes – I did all my creative writing on weekends. 

I would write a short story every weekend in “long hand” – which my darling wife would then type on her portable typewriter during the week.

(Yes – those were the days of the pen and paper – when you actually wrote with your pen on paper – and later your story had to be typed on a typewriter in the prescribed format) 

Then I would then send my “double-spaced neatly typed story” by snail-mail (by registered post) to magazines which published short fiction like Citadel – a magazine published monthly from Pune for which I was a regular fiction writer – or to the Indian Express for its Thursday literary magazine called Citizen – or to other magazines like Femina, Savvy, Debonair, Caravan, Women’s Era etc that carried fiction.  

I preferred to have an atmosphere of solitude to write on weekends.

So – on every Saturday morning – I would drop my wife and children at the Khadakwasla bus stop – and – my wife and kids would be off to spend the weekend in Pune City with their grannies. 

Then – in my glorious solitude – I would to start writing. 

WEEKEND WRITING

Yes – the moment my weekend began – on Saturday morning – in my glorious solitude – I would to start writing my story – which was germinating, evolving and perambulating in my mind during the week. 

I love writing – so once I start writing – I transcend into a state of timelessness.

I would write the entire Saturday and Sunday.

Time would pass off in a jiffy – as I would be lost to the world – in a state of blissful timelessness.

Suddenly – I would hear the shrill ring of the phone.

And suddenly – I would realize that my two days of “creative bliss” were over.

It was already Sunday evening – and my wife was calling to tell me she was starting from Pune – and they all would be reaching Khadakwasla bus stop in an hour. 

(The Bus Journey from Pune to Khadakwasla took one hour)

The moment this dreaded phone call came, for me – panic would set in. 

Now – I had just one hour left to finish my story. 

(I had to complete the story I was writing otherwise it would spill over to the next weekend – and I did not want to breach my self-imposed target of “one story per week”). 

Therefore – I had no choice but to finish off the story with an abrupt ending – coup de grace...!!!  

That is why my stories always have “abrupt endings”.

BLOGGING – DO MY BLOG POSTS HAVE “ABRUPT ENDINGS”

Maybe this style of writing “abrupt endings” developed into a habit – and old habits die hard.

I will have to change my writing style.

I will try my best to see that my stories have more unhurried, relaxed, satisfying, happy endings that leave a pleasant smooth aftertaste. 

But how can I do this...? 

Nowadays – after retirement – I blog. 

And – I try to write at least a blog a day.

Yes – I write one blog post per day.

I get up early and go for a long morning walk which ends in the park on the banks of the Mula River in Wakad near Pune.

During my morning walk I think interesting thoughts – about what I am going to write on that day.

Then – I start writing around 9 AM in the morning (an hour after my wife goes to work).

I love writing so much that I lose all sense of time – and sometimes – I do not even have lunch.

Suddenly – I realise that it is 4 PM – and – I know that my wife would be arriving in a half an hour. 

Since I am a dedicated “Househusband” – I am required to welcome my “Breadwinner” Wife with a cup of Tea – the moment she arrives home from work. 

My “Writing Time” is over – and – my “Quality Time” (with “Better Half”) will soon begin.

So – I have to quickly finish off whatever I am writing – and – I have to post it on my blog immediately.

That is why – like my stories – even my blog posts have “abrupt endings”.

It seems that I just cannot escape from “Abrupt Endings” Trap.

Or – maybe – I will be able to change my “Abrupt Endings” Writing Style if I keep trying...

I will try my best – but till then – Dear Reader – you will have no choice but to “suffer” my “twist in the tail” “abrupt ending” stories and blog posts...

VIKRAM KARVE

Copyright © Vikram Karve 
1. If you share this post, please give due credit to the author Vikram Karve
2. Please DO NOT PLAGIARIZE. Please DO NOT Cut/Copy/Paste this post
© vikram karve., all rights reserved.

Disclaimer:

All stories in this blog are a work of fiction. Events, Places, Settings and Incidents narrated in the story are a figment of my imagination. The characters do not exist and are purely imaginary. Any resemblance to persons, living or dead, is purely coincidental.

Copyright Notice:

No part of this Blog may be reproduced or utilized in any form or by any means, electronic or mechanical including photocopying or by any information storage and retrieval system, without permission in writing from the Blog Author Vikram Karve who holds the copyright.

Copyright © Vikram Karve (All Rights Reserved)

     

© vikram karve., all rights reserved.

 

Revised Version of Article Written by me Vikram Karve in the year 2011 and Posted Online Earlier many times, including at urls: http://karvediat.blogspot.in/2011/04/why-my-stories-have-abrupt-endings.html  and  http://karvediat.blogspot.in/2012/05/abrupt-endings.html  and  http://karvediat.blogspot.in/2013/01/my-writing-style-abrupt-endings.html and  http://karvediat.blogspot.in/2015/06/twist-in-tail-why-my-fiction-short.html